ForumOne Association –Privacy Policy

Effective Date: 04 December 2025
Last Updated: 03 February 2026

ForumOne Association (“we,” “our,” “us”) is committed to protecting your personal data and respecting your privacy. This Privacy Policy explains how we collect, use, store, and share information about you in accordance with EU law and the European Union General Data Protection Regulation (GDPR) where applicable.

1. Data Controller

ForumOne Association
forumone.contact@gmail.com
We are the data controller for your personal data collected through our website, events, membership, and communications.

2. Personal Data We Collect

We may collect the following types of personal data:

Identification Data: Name, date of birth, gender
Contact Information: Email, phone, mailing address
Membership Information: Membership status, volunteer roles, donations
Online Data: IP address, cookies, device information, website usage
Financial Data: Bank account details or payment information for donations
We collect personal data only for purposes necessary for the operation of our association.

3. How We Use Your Data

We use your personal data for the following purposes:

Managing membership and volunteer participation
Processing donations and payments
Sending newsletters, updates, and event invitations
Organizing events and activities
Compliance with legal and regulatory obligations
Improving our website and services

4. Legal Basis for Processing

We process personal data based on:

Your consent (e.g., newsletter subscriptions)
The performance of a contract or membership agreement
Legal obligations under EU law
Our legitimate interest in running the association efficiently

5. Data Sharing and Disclosure

We do not sell or trade your personal data. We only may share data with:

Authorities if legally required
Partners for joint activities, only with your consent

All partners and service providers are contractually required to protect your data.

6. Data Retention

Membership and donation records: 10 years (for accounting and legal compliance)
Event registration and newsletter data: Until withdrawal of consent
Website analytics: 2 years

We periodically review and securely delete personal data that is no longer needed.

7. Your Rights

You have the right to:

Access your personal data
Request correction or deletion of inaccurate or outdated data
Withdraw consent for processing at any time
Object to processing based on legitimate interests
Request data portability
File a complaint with the relevant EU authority

To exercise your rights, please contact:
Email: info@forumone.com

8. Cookies and Online Tracking

Our website may use cookies and similar technologies to:

Enhance user experience
Analyze website traffic
Personalize content

You can manage cookie preferences through your browser settings or our cookie consent banner.

9. Data Security

We implement appropriate technical and organizational measures to protect personal data against unauthorized access, disclosure, alteration, or destruction. Access is limited to authorized personnel only.

10. International Data Transfers

If personal data is transferred outside the EU/EEA, we ensure adequate safeguards, such as standard contractual clauses or consent, to protect your data.

11. Changes to This Privacy Policy

We may update this policy from time to time. The updated version will be posted on our website with the “Last Updated” date. We encourage you to review it periodically.

ForumOne Association
Email:forumone.contact@gmail.com

This privacy policy covers both EU law and GDPR obligations, which is important if your association works with EU members, donors, or partners.